PLEASE NOTE THAT THESE MINUTES HAVE NOT YET BEEN APPROVED BY THE STATE COMMITTEE AND WILL BE DISCUSSED AT THE FALL MEETING DUE TO DIFFERENT OPINIONS OF WHAT TOOK PLACE!
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NEW YORK STATE GOOD SAM CLUB
JULY 17, 2016 Meeting
A Regular Meeting of the New York State Good Sam Club was held at the Herkimer County Fairgrounds, Cemetery Road, Frankfort, NY.
The meeting was called to order by State Director, Maryann Crouch at approximately 8:30 AM. Everyone stood for the Pledge of Allegiance which was then followed with the reading of the Good Sam Pledge. Rich Ferolito, Chaplain, was not present to say the Invocation.
Those present were: Deanna Harris (Adirondack Sams), Mark Knisely (Rep for Apple Valley Sams), Pat Wyble (Treasurer - Calico Sams), Harold Mitchell (Center State Sams), Glen Gasstrom (Rep for Easy Going Sams), Ken Kukura (Instigator Sams), Michael Spaziante (Mohawk Majestics), Steve Sykes (Sam’s Grape Stompers), Betty Nielson (Seneca Sams), William Sayward (Sippin’ Sams), Miles Burns (Southern Tier Good Sams), Alfred Smith (Sumthin Sams), William DeCota (Super Sams) and Rich Ward (WNY Sams VP). Others present were Maryann Crouch (NYS Good Sam Director), Diana Fackler (Recording Secretary), Jim Smith (Treasurer), Karen Fogg (Kitchen Director), and other members from the various chapters.
MINUTES: A MOTION was made by Steve Sykes to accept the September 26, 2015 meeting minutes as distributed. Seconded by Glen Gasstrom. Carried.
TREASURER’S REPORT: Copies of a rough draft of the Treasurer’s Report was distributed to Chapter Presidents/Reps. Jim Smith stated that as of February 1, 2016, there was $9,416.73 in the checking account. Total income for 2016 (as of one week ago): $11,386; and total expenses for same time frame are $1,310.92. Current balance as of one week ago, $19,491.81. MOTION was made by Steve Sykes and seconded by Glen Gasstrom to accept the report as submitted. Carried.
CORRESPONDENCE: No correspondence received.
COMMITTEE REPORTS:
- Ed Larimer stated that he wanted to thank everyone at the Rally for their cooperation. Units parked: 9 on Tuesday, 14 on Wednesday, 45 on Thursday and 33 on Friday. There were 5 no shows.
- Betty Neilson (Registrar) also commented that everyone was very good checking in and were also honest about arriving early so that they could pay for the extra days. Breakdown of units by Chapter: 11 Adirondack Sams, 1 Apple Valley Sams, 1 Calico Sams, 6 Center State Sams, 10 Grape Stompers, 3 Instigator Sams, 7 Mohawk Majestics, 6 Seneca Sams, 6 Sippin Sams, 5 Southern Tier Sams, 6 Sumthin’ Sams, 9 Super Sams, 4 Carefree Sams (Florida), 8 WNY Sams, and 23 First Timers.
- Karen Fogg (Kitchen Director) stated that the Fall Fest meals will be comprised of Pork Stew on Friday evening and a Rolled Stuffed Beef on Saturday evening.
OLD BUSINESS:
- Maryann stated that she had heard wind that there is someone to take over the Director’s position. Jim Smith (Treasurer) commented that if there is no Director, there would be no Rally. It was further voiced by Maryann that anyone thinking of being nominated for the position must go through the proper channels by submitting their resume to the Regional Directors. Steve Sykes spoke up and stated that he has already done so.
- Glen Gasstrom questioned the charity monies for 2015 and why they weren’t disbursed. Maryann stated that she and Jim Smith would take care of it. Further comment was made by Glenn that ice cream sales last year made about $400. Once again, Maryann stated that it will be taken care of.
New Business:
- Maryann reported that the dates for this year’s Fall Fest is September 23 – 25. Steve Sykes made a MOTION that we dispense and not hold the Fall Fest. Discussion: Statement was made by Maryann that we are required to have at least 2 meetings per year. Linda Gasstrom (guest) suggested that a day meeting be set up. The motion was seconded by Glen Gasstrom and carried. Steve stated that he will deal with the Webmaster to have the Fall Fest info removed from the webpage. Maryann also stated that we have a contract with the Fairgrounds and would possibly have to still pay. Comment made by Glen was that it might just be a penalty fee. Everyone was asked to inform their Chapter of the Fall Fest cancellation. A date will be set at a later time for the Fall meeting.
- Information from National regarding Safety at Rallies was distributed by Maryann. She asked everyone to please review it and it will be discussed at the Fall meeting.
- Question was raised by Ken Kukura as to why the Rally date was “bumped?” Maryann stated that the Fairground had suggested the date be moved because of the 4th of July and the fairground staff take that week as a vacation. The Rally will be held the 2nd week of July for the next 2 years due to a 3 year contract.
- Comment was made in regards to the “donut issue” and how they have always been handed out in the past rather than people helping themselves. Because of this, the donuts ran out on Friday morning. Maryann stated that the chapter responsible for the “Hospitality” had told her they were not going to participate in the responsibilities this year. Because of this and other chapters electing to not participate, WNY Sams & Calico Sams have picked up the slack. People took more than their share of donuts and that is why they ran out. Extras were ordered for this morning and there were still some taking way more than their share. Comments were also made how the “schedule” was not adhered to as it should be. Prizes were given out on Thursday evening with nothing in the schedule and they were suppose to be given out on Friday evening according to the program and they were not. It was mentioned by Maryann that people have to be flexible – not everything can run as planned. At this point, Pat Wyble stated that she had met a lot of nice people at the Rally but is shocked at this meeting and the undercurrent of things being said and what is not being said. She further stated that we had recited the Good Sam Pledge and it did not mean anything. At this point she left the meeting. Comment was made by Betty Neilson that she had waived from the schedule for her registrations and that she did it for the people whether it was on the schedule or not.
- Al Smith asked how the booths can be opened before the Opening Ceremonies. Karen Fogg stated that it had always been that way and if you wait until Opening Ceremonies, everything would have to wait until Saturday which would be impossible to fit all the activities into one day.
- Jim Smith reported that the funds raised for the Rally were $8,630 and another $3,237 for early check in. Total monies received were $11,867.
- Suggestion was made by Glen Gasstrom that next year’s theme be “Down at the County Fair.”
- Discussion on 2017 Charity will be decided at the Fall Fest. Rally also needs to be set up for next year.
- Copies of the Amended Standing Rules had previously been emailed to all Chapters. Steve Sykes also had copies to be distributed. Discussion took place on the few changes made. The document was briefly discussed. MOTION was made by Glen Gasstrom to accept with the minor change of “National Constitution and Bylaws” instead of State Constitution and Bylaws. Seconded by Bill DiCota and carried.
- Maryann commented that there is a job description for Director and it says nothing in there about the Director being an “Event Planner.” The Directors’ responsibility is to oversee. The Chapters are actually responsible for the Rally itself.
MOTION made by Bill DeCota to adjourn the meeting. Seconded by Glen Gasstrom and carried.
Respectfully submitted,
Diana Fackler, Recording Secretary